Thursday, April 10, 2014

Studio Organization - the Order Board

As I increase my production for galleries, I'm working on new systems in the studio to keep me organized. This is mostly a trial and error process. I tried compiling all the orders for a certain time period into a single list, at first handwritten and then input to a Word document with photos to make it visual. That at least gave me a total count when I was making a particular item. I tried printing it out and checking off items as I completed them. It was functional, but I decided that I craved some more tangible measure of progress.

order board first day

One of the home design blogs the I read, Young House Love, had a recent post on a magnetic dry erase board for organizing their home projects and blog posts. I realized that a version of their board might work nicely for my purposes. I decided to forgo their fancy customized board and just pick up something that would work. This combination of black magnetic/chalk board with white dry erase magnet strips is the result.

order board second day

My jewelry products names are written in permanent black marker, and then I use neon dry erase markers to indicate the number needed and stone color, if applicable (leaf studs in pink garnet or green peridot, for example). For now, I'm moving items from the right side of the board (in process or yet to be started) to the left side as I complete them. The change above is from one day to the next in my progress on shipments for delivery before Mother's Day. I don't move the tags until the piece is bagged and ready to ship, so one day's progress on the board may just mean that a bunch of multi-day projects completed at once. Even so, it sure feels good to walk over and move the tags. It's a bit like getting that gold star on a paper back in grade school. Now I'm thinking a few more boards for other projects might be in order. Shipments, purchases,...